Block Quotations, Part 1—How to Introduce a Block Quotation

Block quotations, also called block quotes, are long quotations that are indented from the surrounding text. In the first part of this three-part series, I’ll take a look at the purpose of block quotations, how long they should be, and how to introduce them in your content. The Purpose of Block Quotations Although block quotations […]

How to Introduce a Run-in Quotation

Whether you are writing an article, a blog post, or a report, quotations can add depth and authenticity to your content. (And, you can quote me on that!) Here is a quick overview on how to introduce complete and partial run-in quotations, which are short quotations integrated into sentences. Please note that the information below […]

Should You Capitalize the First Word of a Sentence Following a Colon?

My previous post titled “How to Use a Colon” explains how colons can be used to preface run-in and vertical lists, introduce quotations, conclude salutations, and link titles with subtitles. Colons can also connect tightly coupled sentences, such as those with a cause-and-effect or problem–solution relationship. Today’s post tackles the question of whether you should […]

How to Use Adobe Acrobat DC’s Comment and Mark-Up Tools, Part 2

My last post, “How to Use Adobe Acrobat DC’s Comment and Mark-Up Tools, Part 1,” covered the basics of accessing and using Acrobat DC’s comment and mark-up tools. Today’s post explains how to collaborate with other reviewers by (1) replying to individual comments and mark-ups and (2) changing the status of individual or multiple comments […]

How to Use Adobe Acrobat DC’s Comment and Mark-Up Tools, Part 1

Since I published “A Brief Overview of Adobe Acrobat’s Spell-Check Tool,” Adobe has released a new version of Acrobat called Acrobat DC. The initialism DC stands for Document Cloud. The spell-check function in this new version is the same as its predecessor: it checks comments, sticky notes, form fields, and editable text boxes, but it […]

Three Things to Include and Three Things to Exclude in Formal Business Emails

My last post outlined a basic format for creating a formal business email. Today’s post highlights three things to include and three things to exclude when writing an email message. Although these issues may not apply to your informal business emails if you work in a casual environment, they are still important things to consider […]

How to Format a Business Email

Business communication has been around for as long as humans have been selling goods and services to each other. And over those millennia, we have developed clearly defined templates for writing business letters, but we have yet to establish an “official” template for writing formal business emails. (Granted, email only became widely available to the […]

How to Use i.e. and e.g.

The abbreviations i.e. and e.g. can streamline examples and specific information in your sentences; however, they aren’t interchangeable, and their placement within parentheses depends upon the type of content you’re writing. Here is a quick look at how they differ and how to use them. Understanding the Difference between i.e. and e.g. The abbreviation i.e. […]

How to Use Microsoft Word’s Word Count Tool

I know what you’re thinking: “What’s there to learn about Microsoft Word’s word count tool? The number is right there at the bottom of the screen!” And that is certainly true. Unless you’ve changed your default settings, the count always appears in the status bar below your document. But Word’s word count tool can do […]

How to Use and Create an En Dash

My last post discussed the slash, which is one of the least loved punctuation marks in the English language. Today’s post explains how to use and create the en dash, which is one of the least used punctuation marks despite the fact that it simplifies numeric spans and clarifies certain compound adjectives. Before I delve […]