How to Change the Language, Spelling, and Grammar Settings in Microsoft Word Comments

When you use Microsoft Word’s review tools to edit someone else’s document, the comment tool automatically inherits the original author’s preset proofing language along with spelling and grammar check settings. Normally this inheritance isn’t a problem. However, if the author wrote the text in another language and then translated it to English without updating the […]

Footnotes: What They Are and How to Use Them

If the word footnote ignites memories of coffee-fueled all-night writing sessions in cramped dorm rooms, never fear, I’m not going to talk about college term papers. Instead, I’m going to explore different types of footnotes and how they can be used in other forms of nonfiction writing, including business communication. What are footnotes? Footnotes are […]

Four Tips for Capitalizing Product Names

Nearly every business wants to promote its products with bold, exciting copywriting. And that’s a good thing! However, that exuberance sometimes leads to inconsistent or unnecessary capitalization of general product nouns. (“Our new Sandwich is the best!”) Here are four tips to help you avoid questionable product capitalization in your own copywriting. (Please note that […]

Three Ways to Add Currency Symbols in Microsoft Word

Last week’s post covered basic guidelines for formatting money in general business writing. This week, we’ll look at three different ways to insert currency symbols into Microsoft Word documents: the Insert tab, Alt codes, and shortcut keys. To keep things simple, we’ll concentrate on the euro, pound, and cent signs in these examples. Please note […]

How to Format Money in General Business Writing

Everyone handles money differently: Some people budget it down to the last cent. Some people spend it as if they’ve never seen a rainy day. And, some people bury it in the backyard. Just as everyone handles money differently, you can format money differently depending on the amount and the nature of your text. Here […]

Tips for Handling Unwanted Editing and Writing Advice

As a business and nonfiction copy editor, I provide unvarnished (but still polite) editing and writing advice for my clients. But another part of my job is less direct: I talk with people about their relationship with writing so I can customize my approach to their professional or personal needs. Unsurprisingly, many people have negative […]

My Top Five Posts from 2014

At the dawn of the new year, each day unfolds before us like crisp, blank pages in a fresh notebook! And as we begin to write the next chapters of our personal and professional lives on those clean sheets, we should also take stock of our past writing and editing accomplishments. As I look back […]

Typo Roundup 2014

It’s the most wonderful time of the year! Yes, it’s time for typo roundup! During the annual typo roundup, we bravely acknowledge the fact that typos happen to everyone from individual writers to professionals in academic institutes and large media corporations.* Therefore, we must never rest in our lifelong battle against the sneaky villains that […]

Tips for Conducting a Successful Marketing Interview

When you think of interviews, you may reminisce about Barbara Walters making celebrities cry. Or, maybe you flash back to David Frost’s 1977 interview series with Richard Nixon. But interviews don’t have to be limited to televised entertainment or political journalism. In fact, the print interview format can be an effective marketing tool because it […]

An Overview of Midwest Writing, Editing, and Publishing Groups

Those of us who live in the Midwest have a little secret: The Midwest is awesome. We have the Great Lakes, bustling cities, and stunning rural landscapes. We enjoy four beautiful seasons—sometimes all in the same day. And of course, we have the best food and nicest people. (Okay, I’ll admit that as a Midwest […]