This tutorial shows how to create printable address labels with images in Microsoft Word.
This process is best for sheets of labels with the same address, such as holiday labels for your home or business labels with a company logo.
We will look at how to use Mail Merge to create labels with multiple addresses in an upcoming tutorial.
Watch all the steps shown here in real time!
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The images below are from Word for Microsoft 365. These steps also apply to Word 2021, Word 2019, Word 2016, and Word 2013. These steps don’t apply to Word for the web.
We will cover this topic in Word for Mac in a separate tutorial.
How to Create Address Labels with Images
- Select the Mailings tab in the ribbon.
- Select the Labels button.
- Type the address into the Address text box in the Label tab of the Envelopes and Labels dialog box.
- Ensure that Full page of the same label is selected.
- Select the Options button.
- Review your printer settings in the Label Options dialog box. (These setting will normally be correct because Word should use the settings used to print your regular files.)
- Select the company that makes your labels from the Label vendors menu.
- Select the product number from the menu. (This number should appear on your label’s packaging.)
- Select the OK button.
- Select the New Document button.
How to Insert Images into Labels
- Place your cursor at the start of the first label in the new label document.
- Select the Insert tab.
- Select the Pictures button.
- Select the location of your image from the drop-down menu: This Device, Stock Images, or Online Pictures. (For this tutorial, we will choose This Device.)
Pro Tip: Microsoft 365 subscribers also have the option to use an icon instead of an image.
- Locate and select the image, and then select the Insert button.
- Select the Layout Options button.
- Select Square in the Layout Options menu.
- Select the X to close the Layout Options menu.
- Use the resizing handles to adjust the image’s size as necessary.
How to Customize the Label Font
- Select all the text in the first label.
You should automatically move to the Home tab after selecting the text.
- Use the Font group options to customize the font, size, and color.
Important Note: The line spacing options in the Paragraph group won’t work for this process. If you need to change the line spacing, see the Pro Tip below.
How to Duplicate the Image and Custom Font across All Labels
- Reselect the Mailings tab (see figure 1).
- Reselect the Labels button (see figure 2).
Pro Tip: How to Change the Label’s Line Spacing
- Select and right-click the address in the Envelopes and Labels dialog box, and then select Paragraph from the shortcut menu.
- Select your line spacing options in the Spacing section in the Paragraph dialog box.
- Select the OK button.
- Reselect the New Document button in the Envelopes and Labels dialog box (see figure 10).
All the labels should now feature the image and custom font.
Pro Tip: You can manually retype different names and addresses in each individual label.
How to Print Labels
- Select the File tab.
- Select Print in the Backstage view.
- Enter the number of copies you want to print in the text box.
- Select the Print button.
- Save your file as you normally would so you can reprint the labels as necessary.