How to Create Printable Address Labels with Images in Microsoft Word

This tutorial shows how to create printable address labels with images in Microsoft Word.

This process is best for sheets of labels with the same address, such as holiday labels for your home or business labels with a company logo.

We will look at how to use Mail Merge to create labels with multiple addresses in an upcoming tutorial.

Watch all the steps shown here in real time!

Explore more than 200 writing-related software tutorials on my YouTube channel.

The images below are from Word for Microsoft 365. These steps also apply to Word 2021, Word 2019, Word 2016, and Word 2013. These steps don’t apply to Word for the web.

We will cover this topic in Word for Mac in a separate tutorial.

How to Create Address Labels with Images

Select the Mailings tab in the ribbon.

Mailings tab in Word 365 — Figure 1. Mailings tab

Select the Labels button.

Labels button in the Mailings tab in Word 365 — Figure 2. Labels button

Type the address into the Address text box in the Label tab of the Envelopes and Labels dialog box.

Address text box in the Envelopes and Labels dialog box in Word 365 — Figure 3. Address text box

Ensure that Full page of the same label is selected.

Full page of the same label option in the Envelopes and Labels dialog box in Word 365 — Figure 4. Full page of the same label option

Select the Options button.

Options button in the Envelopes and Labels dialog box in Word 365 — Figure 5. Options button

Review your printer settings in the Label Options dialog box. (These setting will normally be correct because Word should use the settings used to print your regular files.)

Printer information in the Label Options dialog box in Word 365 — Figure 6. Printer information

Select the company that makes your labels from the Label vendors menu.

Label vendors menu in the Label Options dialog box in Word 365 — Figure 7. Label vendors menu

Select the product number from the menu. (This number should appear on your label’s packaging.)

Product number menu in the Label Options in Word 365 — Figure 8. Product number menu

Select the OK button.

OK button in the Label Options dialog box in Word 365 — Figure 9. OK button

Select the New Document button.

New Document button in the Envelopes and Labels dialog box in Word 365 — Figure 10. New Document button

How to Insert Images into Labels

Place your cursor at the start of the first label in the new label document.

Cursor at start of label text in Word 365 — Figure 11. Cursor at start of label text

Select the Insert tab.

Insert tab in Word 365 — Figure 12. Insert tab

Select the Pictures button.

Pictures button in the Insert tab in Word 365 — Figure 13. Pictures button

Select the location of your image from the drop-down menu: This Device, Stock Images, or Online Pictures. (For this tutorial, we will choose This Device.)

Pro Tip: Microsoft 365 subscribers also have the option to use an icon instead of an image.

Pictures menu in the Insert tab in Word 365 — Figure 14. Pictures menu

Locate and select the image, and then select the Insert button.

Insert button in the Insert Picture dialog box in Word 365 — Figure 15. Insert button

Pro Tip: If you are going to print on a colored or clear label, use a PNG image rather than a JPEG image because PNGs have transparent backgrounds.

Select the Layout Options button.

Image Layout Options button in Word 365 — Figure 16. Layout Options button

Select Square in the Layout Options menu.

Square option in the Layout Options menu in Word 365 — Figure 17. Square layout option

Select the X to close the Layout Options menu.

Closing X in the Layout Options menu in Word 365 — Figure 18. Closing X

Use the resizing handles to adjust the image’s size as necessary.

Image resizing handles in Word 365 — Figure 19. Resizing handles

How to Customize the Label Font

Select all the text in the first label.

Selected label text in Word 365 — Figure 20. Select label text

You should automatically move to the Home tab after selecting the text.

Use the Font group options to customize the font, size, and color.

Font, size, and color menus in the Home tab in Word 365 — Figure 21. Font, size, and color menus

Important Note: The line spacing options in the Paragraph group won’t work for this process. If you need to change the line spacing, see the Pro Tip below.