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Erin Wright Writing

Writing-Related Software Tutorials

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Adobe Acrobat

How to Duplicate Links Across Pages in Adobe Acrobat (PC & Mac)

By Erin Wright

This tutorial shows how to duplicate links across pages in Adobe Acrobat. You can use this method to duplicate links across all pages or specific pages in your PDF. Acrobat doesn’t offer a way to duplicate links directly through the Add Links tool, so this process is a work-around using buttons that will look and function like regular text links. This process is … [Read more...] about How to Duplicate Links Across Pages in Adobe Acrobat (PC & Mac)

How to Change the Font and Font Size of Comments in Adobe Acrobat and Acrobat Reader (PC & Mac)

By Erin Wright

This tutorial shows how to change the font and font size of comments in Adobe Acrobat and Acrobat Reader. These steps affect the appearance of comments and markups in the Comment pane created by the tools in the Comment toolbar. Don't miss the bonus tip at the end showing how to change the font style for the Add Text Comment tool and the Add Text Box tool. Table of … [Read more...] about How to Change the Font and Font Size of Comments in Adobe Acrobat and Acrobat Reader (PC & Mac)

How to Convert Web Pages and Websites to PDFs in Adobe Acrobat (PC & Mac)

By Erin Wright

This tutorial shows how to convert web pages and websites to PDFs in Adobe Acrobat. Why Not Use a Browser Plug-in? You can use a browser plug-in to convert individual web pages to PDFs. However, Adobe Acrobat lets you convert individual web pages and entire websites to PDFs while offering more control over the process. This tutorial's companion video shows all the steps in … [Read more...] about How to Convert Web Pages and Websites to PDFs in Adobe Acrobat (PC & Mac)

How to Start Page Numbers on a Specific Page in Adobe Acrobat (PC & Mac)

By Erin Wright

This tutorial shows how to start page numbers on a specific page in Adobe Acrobat. For general information about working with page numbers in Adobe Acrobat, please see my previous tutorial “How to Add Page Numbers to PDFs in Adobe Acrobat.” This tutorial is available as a YouTube video showing all the steps in real time. https://youtu.be/ZmhCtywIxgI Watch more than 150 … [Read more...] about How to Start Page Numbers on a Specific Page in Adobe Acrobat (PC & Mac)

How to Insert Files into Existing PDFs in Adobe Acrobat (PC & Mac)

By Erin Wright

This tutorial shows two ways to insert files into existing PDFs in Adobe Acrobat. The first method uses the Page Thumbnails panel. This method allows you to insert files from within the main document window. The second way uses the Organize Pages toolbar. This method requires you to leave the main document window but provides an easier interface for rearranging … [Read more...] about How to Insert Files into Existing PDFs in Adobe Acrobat (PC & Mac)

How to Duplicate Pages in Adobe Acrobat (PC & Mac)

By Erin Wright

This tutorial shows how to duplicate pages in Adobe Acrobat. There are several ways to accomplish this task, so we will focus on the two methods I believe are the most efficient. The first method shows how to duplicate pages using the Copy and Paste functions. The second method shows how to duplicate pages using keyboard shortcuts. Plus, the Pro Tip at the end shows how to … [Read more...] about How to Duplicate Pages in Adobe Acrobat (PC & Mac)

How to Use Automatic Scrolling in Adobe Acrobat and Acrobat Reader (PC & Mac)

By Erin Wright

This tutorial shows how to use automatic scrolling in Adobe Acrobat and Acrobat Reader. Specifically, we will look at how to turn on and turn off automatic scrolling, and how to combine automatic scrolling with Full Screen mode. What Is Automatic Scrolling and When Is It Useful? The automatic scrolling feature automatically moves your PDF vertically on the screen from your … [Read more...] about How to Use Automatic Scrolling in Adobe Acrobat and Acrobat Reader (PC & Mac)

How to Use Dark Mode in Adobe Acrobat and Acrobat Reader (PC & Mac)

By Erin Wright

Adobe Acrobat and Acrobat Reader don’t have a formal Dark Mode as Microsoft Word does. However, you can create your own Dark Mode by changing the color of the interface and the page background color. Quick Links How to Change the Color of the Interface How to Change the Page Background Color This tutorial is also available as a YouTube video showing all the … [Read more...] about How to Use Dark Mode in Adobe Acrobat and Acrobat Reader (PC & Mac)

How to Add Copyright Metadata to PDFs in Adobe Acrobat (PC & Mac)

By Erin Wright

This tutorial shows how to add copyright metadata to PDFs in Adobe Acrobat. We will also look at how to find copyright metadata after it has been added to PDFs. What Is Metadata in a PDF? Metadata is “behind the scenes” information about your PDF. It includes document properties you can create and edit such as the title, author, keywords, and security restrictions. It also … [Read more...] about How to Add Copyright Metadata to PDFs in Adobe Acrobat (PC & Mac)

How to Use the Split View in Adobe Acrobat (PC & Mac)

By Erin Wright

We recently split a PDF into multiple files in Adobe Acrobat. But, what if you want to split a PDF into multiple views within the same tab—without creating multiple files? The solution is to use the Split view or the Spreadsheet Split view. Quick Links: How to Use the Split View How to Use the Spreadsheet Split View What Is the Difference between the Split View and the … [Read more...] about How to Use the Split View in Adobe Acrobat (PC & Mac)

How to Add Tooltips to PDFs in Adobe Acrobat (PC & Mac)

By Erin Wright

This tutorial shows how to add tooltips to PDFs in Adobe Acrobat. Specifically, we will add tooltips to forms and navigation buttons. What Are Tooltips? Tooltips are short pieces of information that appear when users hover their cursor over interactive elements. Tooltips are spoken by screen reading software. Therefore, ensure that your tooltips provide additional … [Read more...] about How to Add Tooltips to PDFs in Adobe Acrobat (PC & Mac)

How to Split a PDF into Multiple PDFs in Adobe Acrobat (PC & Mac)

By Erin Wright

In a recent tutorial, we extracted pages from a PDF in Adobe Acrobat. Today, we’re going to split a PDF into multiple PDFs in Adobe Acrobat. You may be wondering… What Is the Difference between Splitting PDFs and Extracting Pages? The split option lets you create new PDFs according to the number of pages, file size, or top-level bookmarks in the original PDF. This option … [Read more...] about How to Split a PDF into Multiple PDFs in Adobe Acrobat (PC & Mac)

How to Extract Pages from PDFs in Adobe Acrobat (PC & Mac)

By Erin Wright

This tutorial shows two ways to extract pages from PDFs in Adobe Acrobat. First, we will use Acrobat’s Extract tool. Then, we will use the drag-and-drop method. Quick Links: How to Use the Extract Tool to Extract Pages in Adobe Acrobat How to Use the Drag-and-Drop Method to Extract Pages in Adobe Acrobat Do you want to split a PDF instead of extracting pages? … [Read more...] about How to Extract Pages from PDFs in Adobe Acrobat (PC & Mac)

How to Convert PDFs to PowerPoint Slides in Adobe Acrobat (PC & Mac)

By Erin Wright

This tutorial shows how to convert PDFs to PowerPoint slides in Adobe Acrobat. The images below are from Adobe Acrobat DC. These steps will also work in Adobe Acrobat 2020 and Adobe Acrobat 2017. In addition, the steps are the same for a PC and Mac. Adobe’s free PDF display software, Acrobat Reader, doesn’t provide a way to convert PDFs to PowerPoint files. This … [Read more...] about How to Convert PDFs to PowerPoint Slides in Adobe Acrobat (PC & Mac)

How to Change Page Orientation in Adobe Acrobat

By Erin Wright

This tutorial shows how to change page orientation in Adobe Acrobat using the Page Thumbnails pane and the Organize Pages tool. We will also look at how to view pages in a different orientation without changing the PDF. Page orientation is typically portrait (vertical) or landscape (horizontal). In Adobe Acrobat, you can rotate pages to portrait and landscape, but you can also … [Read more...] about How to Change Page Orientation in Adobe Acrobat

How to Create a PDF Portfolio in Adobe Acrobat

By Erin Wright

This tutorial shows how to create, customize, and rename a PDF Portfolio in Adobe Acrobat. Before we begin, you may be wondering… What Is a PDF Portfolio? When you use Adobe Acrobat’s Combine Files tool, other file types (such as Microsoft Word or Excel files) will be converted to the PDF format. However, a PDF Portfolio lets you combine and save multiple files as one PDF … [Read more...] about How to Create a PDF Portfolio in Adobe Acrobat

How to Open Links in Separate Tabs in Adobe Acrobat and Acrobat Reader

By Erin Wright

Today, we’re going to tackle one of the most frequent questions I receive here on my blog and on my YouTube channel: How to open links in separate tabs rather than separate windows in Adobe Acrobat and Acrobat Reader. In addition, we’ll look at how to turn tabs into separate windows. First, let’s cover two important points: The steps shown here only affect links to … [Read more...] about How to Open Links in Separate Tabs in Adobe Acrobat and Acrobat Reader

How to Insert Watermarks in PDFs with Adobe Acrobat

By Erin Wright

This tutorial shows how to insert watermarks in PDFs with Adobe Acrobat. We’ll also look at how to update and remove watermarks. In addition, we’ll walk through the steps to add watermarks to multiple PDFs at once. But first… What Are Watermarks? Watermarks are words, phrases, or images used to identify ownership (e.g., Copyright XYZ Corporation), indicate confidentiality … [Read more...] about How to Insert Watermarks in PDFs with Adobe Acrobat

How to Use the Comment and Markup Tools in Adobe Acrobat

By Erin Wright

This tutorial explains how to edit PDFs with the comment and markup tools in Adobe Acrobat. First, we’ll look at how to access the tools. Then, we’ll look at how to use all thirteen markup tools, including sticky notes, strikethroughs, and text insertions. The bonus tips at the end show how to change the color of markups, add comments to markups, and delete comments and … [Read more...] about How to Use the Comment and Markup Tools in Adobe Acrobat

How to Create Buttons to Page Views in PDFs with Adobe Acrobat

By Erin Wright

This tutorial shows how to create buttons to page views in PDFs with Adobe Acrobat. A page view is the part of the PDF you see on your screen when you create the button link. Therefore, you can link the button to anything viewable in your PDF, such as a specific part of a page, a form, an image, or an embedded video. We’ll also look at how to edit existing page view buttons … [Read more...] about How to Create Buttons to Page Views in PDFs with Adobe Acrobat

How to Create Navigation Buttons in PDFs with Adobe Acrobat

By Erin Wright

This tutorial shows how to create navigation buttons in PDFs with Adobe Acrobat. Navigation buttons, which are made from Acrobat’s action buttons, help readers move through your PDF by offering options such as First Page, Previous Page, Next Page, and Last Page. In addition to creating buttons, we will also distribute those buttons across multiple pages. Do you want to … [Read more...] about How to Create Navigation Buttons in PDFs with Adobe Acrobat

How to Insert and Modify Images in PDFs with Adobe Acrobat

By Erin Wright

This tutorial shows how to insert images in PDFs with Adobe Acrobat. We will also resize, rotate, and move images, as well as arrange images behind text. Quick Links: How to Insert Images How to Modify Images How to Resize Images How to Rotate Images How to Move Images How to Arrange Images behind Text This tutorial is available as a YouTube … [Read more...] about How to Insert and Modify Images in PDFs with Adobe Acrobat

How to Add and Format Text in PDFs with Adobe Acrobat

By Erin Wright

This tutorial shows how to add and format text in PDFs with Adobe Acrobat. We will also look at how to set a default font and font size for adding text. Important Note: Adobe Acrobat’s editing tools can only add text to one page at a time. If you need to add a large amount of text across multiple pages, consider doing so in Microsoft Word and then converting the Word file to … [Read more...] about How to Add and Format Text in PDFs with Adobe Acrobat

How to Add Headers and Footers to PDFs in Adobe Acrobat

By Erin Wright

This tutorial shows how to add headers and footers to PDFs in Adobe Acrobat. Plus, we will look at how to use more than one font format and position header and footer text on opposite sides of pages by adding multiple headers and footers. Quick Links: How to Add Headers and Footers to PDFs How to Add Additional Headers and Footers to PDFs If you want to insert … [Read more...] about How to Add Headers and Footers to PDFs in Adobe Acrobat

How to Add Page Numbers to PDFs in Adobe Acrobat

By Erin Wright

This tutorial shows how to add page numbers to PDFs in Adobe Acrobat. We’ll also look at how to update page numbers and how to add page numbers to the opposite side of each page in PDFs. Quick Links: How to Add Page Numbers to PDFs How to Update Page Numbers in PDFs How to Add Page Numbers to the Opposite Side of Each Page in PDFs Do you want to add page numbers on … [Read more...] about How to Add Page Numbers to PDFs in Adobe Acrobat

How to Convert PDFs to Microsoft Word Files in Adobe Acrobat

By Erin Wright

There are multiple ways to convert PDFs to Microsoft Word files in Adobe Acrobat. In this tutorial, we are going to look at the method I believe is the most user-friendly. Then, we’ll look at two alternative methods you may want to use instead. Do you need to convert a Word file to a PDF? Please see my other tutorial “How to Convert Microsoft Word Files to PDFs.” This … [Read more...] about How to Convert PDFs to Microsoft Word Files in Adobe Acrobat

How to Adjust Line Spacing in PDFs with Adobe Acrobat

By Erin Wright

This tutorial shows how to adjust line spacing in PDFs with Adobe Acrobat. Adjusting line spacing in Adobe Acrobat is different than in other word processing software, such as Microsoft Word and Google Docs, because text doesn’t automatically flow from page to page within PDFs. Instead, you have to adjust the line spacing within the individual text boxes. As such, this … [Read more...] about How to Adjust Line Spacing in PDFs with Adobe Acrobat

How to Combine Files into One PDF in Adobe Acrobat

By Erin Wright

One of Adobe Acrobat’s most convenient features lets you combine files into one PDF. Best of all, the files don’t have to be other PDFs—you can combine nearly any file (e.g., Word, Excel, PowerPoint, or image) as long as you have the corresponding software on your computer. This tutorial walks through all the steps to combine files. Plus, the bonus section at the end shows … [Read more...] about How to Combine Files into One PDF in Adobe Acrobat

How to Redact PDFs in Adobe Acrobat Pro

By Erin Wright

Not all information is appropriate for general consumption. So, this tutorial shows how to redact PDFs in Adobe Acrobat Pro. Specifically, we're going to cover five tasks: How to redact text and images (basic method) How to repeat redactions across multiple pages How to redact entire pages How to find and redact text How to customize the appearance of … [Read more...] about How to Redact PDFs in Adobe Acrobat Pro

How to Create a Blank PDF in Adobe Acrobat

By Erin Wright

Most PDFs originate from another type of file, such as a Microsoft Word document. They are then converted to the PDF format before publication. However, you can create a blank PDF in Adobe Acrobat without relying on outside software. This tutorial will walk you through three processes: How to create a blank PDF How to add text to a PDF How to add a blank page to a … [Read more...] about How to Create a Blank PDF in Adobe Acrobat

How to Create In-Text Links to Attached PDFs in Adobe Acrobat

By Erin Wright

Adobe Acrobat lets you create in-text links to attached PDFs from your main PDF. In fact, you can even create links to specific page views in attached PDFs. Acrobat does not currently offer a way to create in-text links to other types of attachments, such as Microsoft Word files. Are you looking for information about attaching files to PDFs? If so, please see “How to … [Read more...] about How to Create In-Text Links to Attached PDFs in Adobe Acrobat

How to Attach Files to PDFs in Adobe Acrobat

By Erin Wright

This tutorial shows how to attach files to PDFs in Adobe Acrobat. The benefit of attaching a file to a PDF, as opposed to using an external link, is that the attachment will travel with the PDF if you move it to a different location (e.g., a different folder or different server). This tutorial also explains the following tasks: How to open attachments How to delete … [Read more...] about How to Attach Files to PDFs in Adobe Acrobat

Three Ways to Create Bookmarks in PDFs with Adobe Acrobat

By Erin Wright

In PDFs, bookmarks are links that appear in the Bookmarks panel. They are usually organized as a table of contents. Let’s look at three ways to create bookmarks in PDFs using Adobe Acrobat. Method 1: Create a Bookmark without a Selection Method 2: Create a Bookmark with a Selection Method 3: Create a Bookmark from the Bookmarks Panel But first, we’ll explore the differences … [Read more...] about Three Ways to Create Bookmarks in PDFs with Adobe Acrobat

How to Create Internal Links in PDFs with Adobe Acrobat

By Erin Wright

Today’s tutorial explains how to create internal links in PDFs with Adobe Acrobat Pro DC. My last software tutorial showed how to create external links in PDFs and how to delete both external and internal links. Although the two processes are similar, the steps for creating internal links are a bit more complex. This tutorial is available as a YouTube video showing all … [Read more...] about How to Create Internal Links in PDFs with Adobe Acrobat

How to Create External Links in PDFs with Adobe Acrobat

By Erin Wright

This tutorial explains how to create external links in PDFs with Adobe Acrobat Pro DC. Twenty years ago, PDFs were flat files—basically, they were the onscreen equivalent of a piece of paper. You could read them but not interact with them. Today, PDFs can be highly interactive (although, they can still be flat if necessary). One simple way to add interactivity is through … [Read more...] about How to Create External Links in PDFs with Adobe Acrobat

How to Restrict Editing in Adobe Acrobat

By Erin Wright

Adobe has improved the editing tools in recent versions of Acrobat. However, you may not always want other users to be able to use those editing tools on your PDF. This tutorial explains how to restrict editing in Adobe Acrobat DC, Acrobat 2020, and Acrobat 2017. These steps also include printing restrictions. First, we’ll look at how to turn on editing restrictions, and … [Read more...] about How to Restrict Editing in Adobe Acrobat

Five Differences between Adobe Acrobat and Acrobat Reader

By Erin Wright

Today’s post discusses five differences and one similarity between Adobe Acrobat and Acrobat Reader to help you decide which program is best for your PDF projects. This isn’t an exhaustive list of differences and similarities. Instead, this list is based on the features I believe are most important to a general audience. Quick Links: Difference 1: Edit PDF Tools … [Read more...] about Five Differences between Adobe Acrobat and Acrobat Reader

How to Insert Trademark, Copyright, and Registered Symbols in PDFs

By Erin Wright

This tutorial shows three ways to insert trademark, copyright, and registered symbols in PDFs with Adobe Acrobat: alt codes, the Character Map, and copying and pasting. This tutorial is for editable PDFs in Adobe Acrobat DC, Adobe Acrobat 2020, and Adobe Acrobat 2017. These steps should also work with most earlier versions of Acrobat. This tutorial is also available as a … [Read more...] about How to Insert Trademark, Copyright, and Registered Symbols in PDFs

How to Search Multiple PDFs with Adobe Acrobat’s Advanced Search

By Erin Wright

Have you ever needed to search for a word or phrase in multiple PDFs but you didn’t have time to search each PDF individually? Today’s tutorial shows how to search multiple PDFs simultaneously by using the Advanced Search tool in Adobe Acrobat Pro DC, Acrobat Standard DC, and Acrobat Reader DC. This tutorial is also available as a YouTube video showing all the steps in real … [Read more...] about How to Search Multiple PDFs with Adobe Acrobat’s Advanced Search

Three Ways to Print PDFs with Comments and Mark-Ups in Adobe Acrobat

By Erin Wright

Adobe Acrobat offer several ways to print PDFs with comments and mark-ups. Today’s tutorial explains three different methods: 1. Print comment and mark-up summaries on separate pages 2. Print comments and mark-ups with lines to the text 3. Print comment and mark-up symbols without the text in the comment and mark-up pop-ups. This tutorial is available as a YouTube … [Read more...] about Three Ways to Print PDFs with Comments and Mark-Ups in Adobe Acrobat

How to Find and Replace Text in Adobe Acrobat DC

By Erin Wright

Today’s tutorial explains how to find and replace text in Adobe Acrobat Pro DC and Acrobat Standard DC. Acrobat’s find-and-replace tool is similar to Microsoft Word’s find-and-replace tool but offers fewer options. For example, Word lets us find and simultaneously replace all occurrences of a word based on nine parameters; whereas Acrobat’s find-and-replace tool offers four … [Read more...] about How to Find and Replace Text in Adobe Acrobat DC

How to Change Your Name for Existing Comments and Mark-Ups in Adobe Acrobat

By Erin Wright

Adobe Acrobat DC Show Comment App--Step 1 for to how to change your name for existing comments and mark-ups in Adobe Acrobat DC

Have you ever used Adobe Acrobat’s comment and mark-up tools to edit an entire document only to realize afterward that you should have used a generic name, such as Editor, rather than your own name? This tutorial demonstrates how to change your name for existing comments and mark-ups in Adobe Acrobat---so you no longer have to live with an unwanted moniker (at least not in … [Read more...] about How to Change Your Name for Existing Comments and Mark-Ups in Adobe Acrobat

How to Change Your Name for New Comments and Mark-Ups in Adobe Acrobat

By Erin Wright

Adobe Acrobat DC Preferences Dialog Box

My last post explained how to change your user name for the track changes tool in Microsoft Word. Today’s post shows how to change your name for new comments and mark-ups in Adobe Acrobat. These steps also apply to Adobe Acrobat Pro DC, Acrobat 2020, and Acrobat 2017. Note that in Acrobat, the name you work under is sometimes referred to as your author name even when you’re … [Read more...] about How to Change Your Name for New Comments and Mark-Ups in Adobe Acrobat

How to Reply to Comments and Mark-Ups in Adobe Acrobat DC

By Erin Wright

Adobe Acrobat DC Comment Reply

My last post explained the basics of how to use Adobe Acrobat DC’s comment and mark-up tools. Today’s post explains how to reply to comments and mark-ups in Adobe Acrobat DC through written responses and by changing the status of individual or multiple comments and mark-ups. As mentioned in the previous post, Acrobat’s comment and mark-up tools can't change the document. … [Read more...] about How to Reply to Comments and Mark-Ups in Adobe Acrobat DC

A Brief Overview of Adobe Acrobat’s Spell-Check Tool

By Erin Wright

Acrobat Comment Examples

Adobe has noticeably improved the editing tools in the most recent versions of Acrobat Pro and Acrobat Standard. The tools feel more fluid and integrated into the user interface than they did in previous versions; and while they aren’t as intuitive as Microsoft Word’s Track Changes, Acrobat’s text comments, highlight comments, and sticky notes (shown below) actually provide … [Read more...] about A Brief Overview of Adobe Acrobat’s Spell-Check Tool

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Technical Writer and Editor Erin Wright

Hello! My name is Erin. I am a technical writer and editor who shares writing-related software tutorials on this website and on YouTube.

Recent Blog Posts

How to Duplicate Links Across Pages in Adobe Acrobat (PC & Mac)

How to Adjust Paragraph Spacing in Word for Mac

How to Adjust Paragraph Spacing in Microsoft Word

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