Have you ever wanted (or needed) to be an incognito editor, a covert reviewer, or a clandestine collaborator? If so, this post is for you—or for your secret identity—because it demonstrates how to change your user name for Track Changes in Microsoft Word.
The images below are from Word 2016. However, the steps are the same in Word 2019, Word 2013, and Word 2010.
Important Note: These steps should be completed before you use Word’s Track Changes tool because they don’t change the name associated with existing edits or comments. Word doesn’t have a straightforward way to change user names connected to existing edits or comments. However, you can replace user names with the default label Author for all existing and future edits and comments, as shown in “How to Remove User Names from Existing Track Changes in Microsoft Word.”
1. Select the Review tab.
2. Select the Change Tracking Options launcher.
3. Select the Change User Name button in the Track Changes Options dialog box.
4. Change the user name and/or the initials in the Word Options dialog box.
5. Check the box in front of “Always use these values regardless of sign in to Office” if you want to save these changes for future documents.
6. Select the OK button to save your changes.
Your updated user name should now appear when you add new comments and edits.
My next post will demonstrate how to change the user name for the comment and mark-up (editing) tools in Adobe Acrobat DC—because no one wants to go undercover in Word only to be uncovered in Acrobat. Stay stealthy, my friends!