This tutorial shows how to create external hyperlinks in Microsoft Word. Specifically, we will create links to separate files, websites, and email addresses. We will also look at how to edit or remove hyperlinks. Lastly, we will go through the steps to turn off automatic hyperlinking in Word.
- How to Create Hyperlinks to Separate Files, Websites, and Emails
- How to Edit or Remove Hyperlinks
- How to Turn Off Automatic Hyperlinking
Do you want to add some pizzazz to your hyperlinks? Please visit “How to Change the Style of Hyperlinks in Microsoft Word.”
This tutorial is also available as a YouTube video showing all the steps in real time.
Watch more than fifty other videos about Microsoft Word and Adobe Acrobat on my YouTube channel.
The images below are from Word for Microsoft 365. The steps are the same for Word 2019, Word 2016, Word 2013, and Word 2010. However, your interface may look slightly different in those older versions of the software.
How to Create Hyperlinks to Separate Files, Websites, and Emails in Microsoft Word
The steps below show how to create hyperlinks to separate files, websites, and email addresses. These steps can be applied to text or to an image.
Important Note: There are several ways to create hyperlinks in Word. These steps represent the method I believe is the most user-friendly.
- Select the text or image you want to turn into a hyperlink.
- Right-click the selected text or image, and then select Link from the shortcut menu.
Pro Tip: You can also select Link from the Insert tab in the ribbon. In addition, PC users can use the keyboard shortcut Ctrl + K.
How to Link to a Separate File or Website
- Select the Existing File or Web Page option in the Insert Hyperlink dialog box.
- If you want to link to a separate file, locate and select the file in the Look in section. The file name will appear in the Address text box after you make your selection.
Friendly Reminder: Your readers will only be able to open the file you are linking to if it is stored in a location they can access, such as a shared server or cloud storage.
- If you want to link to a website, enter the URL (including the https:// or http://) in the Address text box.
How to Link to an Email Address
- Select the E-mail Address option.
- Enter the address in the E-mail Address text box.
Important Note: When you start typing, Word will automatically insert mailto: before the address. This term is required to open the email link.
- (Optional Step) Enter a subject into the Subject text box.
Optional Steps: How to Add ScreenTips to Hyperlinks
A ScreenTip is a short piece of text that appears when your readers hover their cursor over the link. ScreenTips should be used to tell your readers the link destination so they aren’t surprised when they click the link. By default, Word will add the file name, web address (URL), or email address as the ScreenTip. However, you can customize the ScreenTip to say something more specific.
- Select the ScreenTip button.
- Enter the text in the ScreenTip text box in the Set Hyperlink ScreenTip dialog box.
- Select the OK button to close the Set Hyperlink ScreenTip dialog box.
- Select the OK button to close the Insert Hyperlink dialog box.
Your text or image should now be converted to a hyperlink.
Pro Tip: To follow a hyperlink in Word, press the Ctrl key on your keyboard while selecting the link.
How to Edit or Remove Hyperlinks in Microsoft Word
- Right-click the hyperlink and select Edit Hyperlink or Remove Hyperlink from the shortcut menu.
- If you selected Edit Hyperlink, edit the link in the Edit Hyperlink dialog box.
- Select the OK button to close the Edit Hyperlink dialog box.
If you selected Remove Hyperlink, the link should be removed from the text or image immediately.
How to Turn Off Automatic Hyperlinking in Microsoft Word
Word will automatically create a hyperlink to any full web address or email address typed in your document.
To remove a hyperlink, you can right-click it and select Remove Hyperlink, as shown in figure 14, above.
However, you can stop Word from creating links by turning off automatic hyperlinking.
- Select the File tab in the ribbon.
- Select the Options tab in the Backstage view.
- Select the Proofing tab in the Word Options dialog box.
- Select the AutoCorrect Options button.
- Select the AutoFormat As You Type tab in the AutoCorrect dialog box.
- Uncheck the Internet and network paths with hyperlinks option.
- Select the OK button to close the AutoCorrect dialog box.
- Select the OK button to close the Word Options dialog box.
Word should no longer automatically create hyperlinks in your document.