This tutorial shows how to create printable handouts in PowerPoint for Mac.
If you’re on a PC, please see my other tutorial “How to Create Handouts in PowerPoint (Printable & Editable).”
Important Note: PowerPoint for Mac doesn’t offer a way to export handouts to Microsoft Word for further editing, like PowerPoint for the PC does. However, Mac users can save PowerPoint handouts as PDFs, as shown in the Pro Tip at the bottom of this tutorial.
This tutorial is also available as a YouTube video showing all the steps in real time.
Watch more than 100 other writing-related software tutorials on my YouTube channel.
The images below are from PowerPoint for Microsoft 365 for Mac. These steps also apply to older versions back to PowerPoint 2016 for Mac.
How to Create Printable Handouts in PowerPoint for Mac
- Select the File menu.
- Select Print from the drop-down menu.
- (Optional) Enter the number of copies you want to print into the Copies text box in the Print dialog box.
- (Optional) Choose the slides you want to include from the Slides options.
- All is the default option.
- From and to let you enter a page range into the text boxes.
- Selected slides includes the slides currently selected in your presentation.
- Custom Range lets you enter individual pages and ranges into the text box. Separate individual pages with commas and ranges with hyphens (e.g., 2,5,7-10).
- Select an option from the Layout menu.
- Slides (This option prints one slide per page.)
- Handouts (2 slides per page)
- Handouts (3 slides per page) (This option prints lines for writing notes next to the slide images.)
- Handouts (4 slides per page)
- Handouts (6 slides per page)
- Handouts (9 slides per page)
- Notes (This option prints one slide per page with the presenter’s notes below each slide.)
- Outline (This option prints the slide text without images.)
- (Optional in PowerPoint for Microsoft 365 for Mac) Uncheck Print slide numbers on handouts if you don’t want to include slide numbers.
- Select the Print button.
Pro Tip: You can also select the PDF menu for additional options such as Save as PDF, Send in Mail, or Save to iCloud Drive.