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How to View the Word Count in Microsoft Word

By Erin Wright 7 Comments

I know what you’re thinking: “What’s there to learn about the word count in Microsoft Word? The number is right there at the bottom of the screen!” And that is true. Unless you’ve changed your default settings, the count always appears in the left-hand side of the status bar below your document. But Word’s word count tool can do more than provide the total number of words.

This tutorial shows you (1) how to count words in specific sections and (2) how to open the Word Count dialog box to see additional statistics such as character counts with and without spaces, as well as how to exclude textboxes, footnotes, and endnotes from the count.

And don’t miss the bonus section featuring keyboard shortcuts for selecting text in Word and other Windows applications.

This tutorial is also available as a YouTube video showing all the steps in real time.

Watch more than fifty other videos about Microsoft Word and Adobe Acrobat on my YouTube channel.

The images below are from Word for Office 365, which is currently the same as Word 2019. The steps are the same in Word 2016, Word 2013, Word 2010, and most earlier versions of Word. However, your interface may look slightly different in older versions.

How to View the Word Count for Specific Sections

To view the number of words in a specific sentence, paragraph, page, or section, select only that text. (See the bonus section below featuring Windows keyboard shortcuts for selecting text.)

Image of Selected Text in Word 365 / Word 2019 | Step 1 in How to View the Word Count in Microsoft Word
Figure 1. Selected text

The word count in the status bar at the bottom left-hand corner of your screen will then update to say “[#] of [#] words.” Once you deselect the text, the count will return to the total for the entire document.

Image of Word Count of Selected Text in Word 365 / Word 2019
Figure 2. Word count of selected text

Text Selection Keyboard Shortcuts for Windows

If you want to select multiple sections of text in different locations in the document, press Ctrl as you make the selections. While pressing Ctrl, the text in between your selections shouldn’t be selected.

Here are six Windows keyboard shortcuts that make automatic selections:

Select everything from the cursor to the end of the paragraph:
Ctrl + Shift + Down Arrow

Select everything from the cursor to the beginning of the paragraph:
Ctrl + Shift + Up Arrow

Select everything from the cursor to the end of the screen:
Ctrl +Shift + Alt + PgDn (Page Down)

Select everything from the cursor to the beginning of the screen:
Ctrl + Shift + Alt + PgUp (Page Up)

Select everything from the cursor to the end of the document:
Ctrl + Shift + End

Select everything from the cursor to the beginning of the document:
Ctrl + Shift + Home

How to View the Word Count Dialog Box and Exclude Textboxes, Footnotes, and Endnotes

To open the Word Count dialog box, select the word count in the status bar or press Ctrl + Shift + G on your keyboard.

Image of Word Count in Status Bar of Word 365 / Word 2019
Figure 3. Word count in status bar

The Word Count dialog box shows the number of pages, words, characters with and without spaces, paragraphs, and lines in your document.

Figure 4. Word count dialog box

Note that the lines statistic in the Word Count dialog box represents the number of individual lines with letters or numbers in them, not the number of sentences. The number of lines in your document will be affected by your font size (i.e., the bigger the font, the more lines you will have.)

Uncheck “Include textboxes, footnotes and endnotes” if you want to exclude everything in those sections from the word count. The count will update immediately.

Image of the Word Count Dialog Box "Include textboxes, footnotes and endnotes" Checkbox in Word 365 / Word 2019
Figure 5. Word Count dialog box “Include textboxes, footnotes and endnotes” checkbox

Further Reading: How to Delete Extra Spaces in Microsoft Word

7 Comments Filed Under: Microsoft Word Tagged With: Word 2010, Word 2013, Word 2016, Word 2019, Word 365

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Technical Writer and Editor Erin Wright

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Hello! My name is Erin. I am a technical writer and editor who shares step-by-step software tutorials and writing tips for the real world on this blog and YouTube

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Comments

  1. Ken Callahan says

    September 19, 2019 at 9:24 am

    Hi Erin,

    Does Word Count only count characters and spaces (if that option is selected), or does it also include all highlighted areas? Also, if there are multiple spaces between numbers or letters in a numbering list in Word, I assume Word Count includes those as well, right?

    I develop training tests in Word that I then must import to a web-based course editor software that has a 250 character limit, and the test questions are multiple-choice, so space is a premium.

    Please advise.

    Thank you.

    Ken

    Reply
    • Erin Wright says

      September 21, 2019 at 5:26 pm

      Hi, Ken. Thank you for reading my post. Word will count multiple spaces between individual numbers or letters as characters. I’m afraid I’m not familiar with what you’re referring to as highlighted areas, but if you mean blank lines between text blocks, those shouldn’t be counted as characters.

      Reply
  2. Ken Callahan says

    September 23, 2019 at 10:56 am

    Hi Erin,

    I appreciated your response and the information. I thought I’d send an example (a Snip-It or screen shot) of what I’m referring to regarding the highlighted areas, but the site doesn’t appear to support this.

    Basically, my question is, does Word Count include the spaces in highlighted areas such as hard returns and indentations?

    Thanks for your input.

    Ken

    Reply
    • Erin Wright says

      September 24, 2019 at 7:33 am

      Hi, Ken.

      No, Word shouldn’t count hard returns or indents as characters.

      Best of luck!

      Reply
  3. Ken Callahan says

    September 24, 2019 at 8:03 am

    Good morning Erin,

    Ok, I appreciate the information.

    Thanks much!

    Ken

    Reply
  4. Fi Jones says

    April 14, 2020 at 10:24 am

    Hi Erin

    Have you come across a way to print/show the word count for each individual page of a Word document?
    I support a student who has been asked to provide this page by page detail in an assignment.

    Kind regards

    Fi Jones

    Reply
    • Erin Wright says

      April 15, 2020 at 4:24 pm

      Thank you for visiting my blog! You can show and print the total word count for the whole document by inserting a field using NumWords; however, I don’t know of a way to automate that process for each individual page. Best of luck!

      Reply

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