Erin Wright Writing

Writing-Related Software Tutorials

How to Share a Link to a Location in Microsoft Word (PC & Mac)

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This tutorial explains how to use Microsoft Word’s new Copy Link to Location tool to create a shareable link to specific content in a document. When the recipient opens the link, the document should open to that location.

First, we will cover some important notes to set you up for success. Then, we will copy and share the link.

Table of Contents

Watch this tutorial in real-time on my YouTube channel:

  • These steps apply to Word for Microsoft 365 on PC and Mac. However, the links can be opened in Word for the web. Mobile support may vary, so test links on iOS or Android before relying on them for mobile readers.
  • The document currently must be stored in OneDrive cloud storage or SharePoint.
  • The person who receives the link must have permission to open the document.
  • The link will stop working if the document is moved, renamed, or permission settings change.
  1. Select the content that you want to link.
  2. Right-click (PC) or Control-click (Mac) the selected content and then select Copy Link to Location in the shortcut menu.

A dialog box will appear stating that the link has been copied to your clipboard.

  1. (Optional) Select the Settings link.
  2. Choose who the link will work for:
    • Anyone
    • Only people with existing access
    • People you choose
  1. Choose additional options under More settings:
    • Can edit or Can view
    • Set expiration date
    • Set password
  1. Select the Apply button.
  2. Close the dialog box.
  1. Open the email, document, comment, or other application where you want to share the link.
  2. Place your cursor where the link should appear.
  3. Press Ctrl + V (PC) or Command + V (Mac) to paste the link.

The recipient should now be able to open the link to the selected location.

Related Resources

How to Link to Part of Another Microsoft Word Document

How to Create Hyperlinks to the Web in Microsoft Word (Complete Guide)