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How to Adjust Page Margins in Microsoft Word (Three Methods)

By Erin Wright 2 Comments

Tape measure and paper with text overlay "How to Adjust Page Margins in Microsoft Word

There are three different ways to adjust page margins in Microsoft Word:

  1. Adjust page margins with the ruler
  2. Use preset margins
  3. Create custom margins

This tutorial is also available as a YouTube video showing all the steps in real time.

Watch more than fifty other videos about Microsoft Word and Adobe Acrobat on my YouTube channel.

The images below are from Word in Microsoft 365 (formerly Office 365). The steps are the same in Word 2019, Word 2016, Word 2013, and Word 2010. However, your interface may look slightly different in those older versions of the software.

Adjust Page Margins with the Ruler

This method is only recommended for short documents. If your document is long or has multiple sections, see the preset and custom margin methods below.

Important note: Skip to step 3 if your ruler is already visible.

  1. Select the View tab in the ribbon.
View tab in Word 365
Figure 1. View tab
  1. Select Ruler in the Show group.
Ruler option in Word 365
Figure 2. Ruler option
  1. Press Ctrl + A on your keyboard to select the entire document.

Pro Tip: Select All from the Ribbon

Select All in Word 365
Figure 3. Select All option

As an alternative to Ctrl + A, you can select the entire document from the ribbon:

1. Select the Home tab in the ribbon.

2. Select the Select button in the Editing group.

3. Select the Select All option from the drop-down menu.

  1. Hover your cursor over the inner border of the gray area on the left or right end of the horizontal ruler until your cursor becomes a double arrow. (You should see a tooltip that says, “Left margin” or “Right margin.”)
Horizontal ruler in Word 365
Figure 4. Horizontal ruler (Cursor enlarged to show detail.)
  1. Slide the double-arrow cursor to the left or right to adjust the margin.
  2. To adjust the top or bottom margins, hover your cursor over the inner border of the gray area of the vertical ruler until your cursor becomes a double arrow. Then, slide the double-arrow cursor up or down to adjust the margin.
Vertical ruler in Word 365
Figure 5. Vertical ruler (Cursor enlarged to show detail.)

Should You Adjust Margins with the Ruler Marker?

Ruler marker in Word 365
Figure 6. Ruler marker

The square ruler marker in the horizontal ruler can be used to move the left edge of the text.

However, this technique indents your text; it doesn’t adjust the margin.

Although the visual effect is the same, creating unnecessary indents can cause problems with other formatting within longer documents.

The preset method and custom method shown below offer more precise control over margins.

Use Preset Margins

Important note: Preset margins only affect your current section. If you want to apply a preset to an entire document with multiple sections, press Ctrl + A to select the entire document before performing these steps.

  1. Select the Layout tab in the ribbon.
Layout tab in Word 365
Figure 7. Layout tab
  1. Select the Margins button in the Page Setup group.
Margins button in Word 365
Figure 8. Margins button
  1. Select one of the preset margins from the drop-down menu:
    • Normal
    • Narrow
    • Moderate
    • Wide
    • Mirrored (This is for binding documents like a book.)
    • Office 2003 Default
Preset margin menu in Word 365
Figure 9. Preset margin menu

After you make your selection, the Margins drop-down menu will close, and your margins will adjust immediately.

Pro Tip: The preset menu is also available in the Print tab in the backstage view.

Create Custom Margins

  1. Select the Layout tab in the ribbon (see figure 7).
  2. Select the dialog box launcher in the Page Setup group.
Page Setup dialog box launcher in Word 365
Figure 10. Page Setup dialog box launcher
  1. Enter your new margins in inches (whole numbers or decimals) in the Top, Left, Bottom, and Right text boxes in the Page Setup dialog box.
Margin text boxes in the Page Setup dialog box in Word 365
Figure 11. Top, Left, Bottom, and Right margin text boxes
  1. Select a location in the Apply to menu:
    • This section
    • This point forward
    • Whole document

The This section option won’t appear if your document doesn’t have section breaks.

Apply to menu in the Page Setup dialog box in Word 365
Figure 12. Apply to menu
  1. Select the OK button to close the Page Setup dialog box.
OK button in the Page Setup dialog box in Word 365
Figure 13. OK button

As always, save your file to save your changes.

Related Resources

How to Adjust Line Spacing in Microsoft Word

How to Create, Change, and Delete Tabs in Microsoft Word

Three Ways to Indent Paragraphs in Microsoft Word

How to Create Hanging Indents in Microsoft Word

2 Comments Filed Under: Microsoft Word Tagged With: formatting, Microsoft 365, Word 2010, Word 2013, Word 2016, Word 2019, Word 365

Home » How to Adjust Page Margins in Microsoft Word (Three Methods)
Technical Writer and Editor Erin Wright

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Hello! My name is Erin. I am a technical writer and editor who shares step-by-step software tutorials and writing tips for the real world on this blog and YouTube

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Comments

  1. Saveria says

    March 3, 2021 at 4:48 am

    Thank you! So much help!

    : )

    Reply
    • Erin Wright says

      March 5, 2021 at 5:31 pm

      I’m glad to hear that it helped. Thank you for visiting!

      Reply

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