Last week’s post discussed the difference between active voice and passive voice. The steps below explain how to add passive voice to Microsoft Word’s grammar check and readability statistics.
This tutorial is also available as a YouTube video showing all the steps in real time.
Watch more than fifty other videos about Microsoft Word and Adobe Acrobat on my YouTube channel.
The images below are from Word 2013; however, these steps will work for Word 2019, Word 2016, and Word 2010.
For images from Word 2016, visit “How to Use the Passive Voice Tool in Word 2016.”
1. Select the File tab.
2. Select Options on the left-hand side of the Backstage view.
3. Select Proofing in the Word Options window.
4. Select Show readability statistics in the When correcting spelling and grammar in Word section.
5. Select Settings.
6. Select Passive sentences in the Grammar Settings window.
7. Click OK.
8. Select Recheck Document in the Word Options window if the document is already in progress. (This step isn’t necessary for blank documents.)
9. Select OK.
When you’re ready to run a grammar check:
10. Select the Review tab.
11. Select Spelling & Grammar.
12. Change or ignore the results of your grammar check.
13. Review your passive sentence percentage in the Readability Statistics window. (This window won’t appear until you complete the grammar check.)
14. Select OK.
And now you know if your writing leans toward passivity or activity!