How to Print Files with or without Comments and Track Changes in Microsoft Word

This tutorial shows how to print files with or without comments and Track Changes in Microsoft Word. We will also look at how to print a list of comments and Track Changes separately from the original document.

Plus, the bonus section at the end shows how to save a list of comments and Track Changes as a separate PDF, which you can then convert to a Word file, if necessary.

Table of Contents:

How to Print Files with or without Comments and Track Changes
How to Print a List of Comments and Track Changes
Bonus Section: How to Save a List of Comments and Track Changes as a Separate File

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The images below are from Word for Microsoft 365 with Modern Comments enabled. These steps also apply to Word 2021, Word 2019, Word 2016, and Word 2013. We will cover this topic in Word for Mac in a separate tutorial.

How to Print Files with or without Comments and Track Changes

Skip to step 3 if you want to print a file without comments and Track Changes.

Select the Review tab.
Select All Markup in the Display for Review menu.

All Markup in the Display for Review menu in Word 365 — Figure 1. All Markup option

Select the File tab.

File tab in Word 365 — Figure 2. File tab

Select Print in the Backstage view.

Pro Tip: You can also use the keyboard shortcut Ctrl + P to go directly to the Print screen in the Backstage view.

Ensure that your printer is selected in the Printer menu.
Select the first Settings menu.
Select or deselect Print Markup from the drop-down menu.
Select the Print button.

Print Markup option in the Print Backstage View in Word 365 — Figure 3. Print Markup option

Word will minimize the size of the document to fit the comments and Track Changes on the paper.

How to Print a List of Comments and Track Changes

Select the File tab (see figure 2).
Select Print in the Backstage view.
Ensure that your printer is selected in the Printer menu.
Select the first Settings menu.
Select List of Markup from the drop-down menu.

Important Note: The sample image to the right of the settings menus will continue to show the document. It will not show an image of the list of comments and Track Changes.

Select the Print button.

List of Markup option in the Print Backstage View in Word 365 — Figure 4. List of Markup option

Bonus Section: Save a List of Comments and Track Changes as a Separate File

You can save a list of comments and Track Changes (a.k.a., the list of markup) as a separate PDF that can be reconverted into a Word file.

Select Microsoft Print to PDF or Adobe PDF in the Printer menu. (You will only see Adobe PDF if you are an Adobe Acrobat subscriber.)
Select the first Settings menu.
Select List of Markup from the drop-down menu.
Select the Print button.