Erin Wright Writing

Writing-Related Software Tutorials

How to Print Multiple Copies of an Envelope in Microsoft Word

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The basic method of creating an envelope in Microsoft Word only prints one envelope at a time. So, today we are going to look at how to print multiple copies of an envelope.

All the steps listed here are demonstrated in real-time on my YouTube channel:

These steps apply to Word for Microsoft 365, Word 2024, Word 2021, Word 2019, and Word 2016. These steps don’t apply to Word for Mac, Word for the web, or Word for mobile.

How to Print Multiple Copies of an Envelope

Important Note: Some household printers are unable to print envelopes. Therefore, you should check your printer’s manual to ensure envelope compatibility before starting this process.
  1. Open a blank document in Word.

Pro Tip: The keyboard shortcut Ctrl + N will open a new blank document.

  1. Select Mailings in the ribbon.
  2. Select Envelopes in the Create group.
  3. Enter the recipient’s address into the Delivery address text box in the Envelopes and Labels dialog box.
  4. Enter the return address into the text box. (Select Omit if you don’t want to include a return address.)
  5. Select the Options button.
  6. Select an envelope size in the Envelope Options dialog box. (The default envelope size in the United States is a 10, which is 4 1/8 by 9 1/2 inches.)
For detailed information about changing the font style and address positioning, please see “How to Print an Envelope in Microsoft Word.”
  1. Select the OK button.
  2. Review the Feed image showing how the envelope should be loaded into your printer (i.e., face up or face down, vertically or horizontally loaded).

You can change these options by reselecting the Options button. However, Word has likely selected the best options based on your printer.

  1. Select the Add to Document button.
  2. Select the Yes or No button in the dialog box asking if you want to save the return address as the new default.

Your envelope will appear above a blank page.

  1. Ensure that your printer is turned on and multiple envelopes are loaded in the tray.
  2. Select the File tab.
  3. Select Print in the Backstage view.
  4. Enter the number of copies in the Copies text box.
  5. Ensure the correct printer is selected in the Printer menu.
  6. Select Print Current Page (Just this page) in the top Settings menu.
  7. Select the Print button.

Multiple copies of your envelope should now print.

If you will want reprint this envelope in the future, be sure to save the file as a normal document or template.

We will look at how to use mail merge to print envelopes to multiple recipients from Outlook and Excel in upcoming tutorials.

Related Resources

How to Add Images to Envelopes in Microsoft Word

How to Create Printable Address Labels with Images in Microsoft Word

How to Print Multiple Envelopes in Microsoft Word from an Excel File