Erin Wright Writing

Writing-Related Software Tutorials

MLA style

How to Create a Citation with Multiple Sources in Microsoft Word

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There are several third-party plug-ins that can help you create a citation with multiple sources in Microsoft Word. But today, we are going to create multi-source citations in Word without using a plug-in. We will also look at how to remove or edit individual sources within a multi-source citation. Quick Links: How to Create a Citation with Multiple Sources How to … [Read more...] about How to Create a Citation with Multiple Sources in Microsoft Word

How to Cite a Podcast in Reference Lists, Notes, and Bibliographies

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From true crime to comedy, podcasts are all the rage right now. And unsurprisingly, the information they provide is sneaking into our writing. But, just like written sources, podcasts need to be properly cited in reference lists, notes, and bibliographies. This post explains how to cite a podcast according to three of our primary style guides: 1. The Chicago Manual of Style … [Read more...] about How to Cite a Podcast in Reference Lists, Notes, and Bibliographies

How to Write Table Titles

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Table titles help readers understand the connection between tables and the rest of the document. They can also make tables easier to understand when viewed by themselves. Due to these important functions, all our primary style guides offer detailed guidelines for how to write table titles. So today, we’re going to compare the differing guidelines provided by three of those … [Read more...] about How to Write Table Titles

How to Write Figure Captions for Graphs, Charts, Photos, Drawings, and Maps

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Figures are visuals such as charts, graphs, photos, drawings, and maps. Figures are normally identified by the capitalized word Figure and a number followed by a caption. A caption is a short block of text that gives information about the figure. The following seven tips explain how to write figure captions in your book, article, or research paper. Although closely related, … [Read more...] about How to Write Figure Captions for Graphs, Charts, Photos, Drawings, and Maps

When to Use the Percent Sign in a Sentence (The Ultimate Guide)

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Do you know what percentage of style guides agree on when to use the percent sign in a sentence? Zero! To understand when to use the percent sign instead of the word percent, we need to look at the recommendations provided by all four of our primary style guides: The Chicago Manual of Style (Chicago style) The Associated Press Stylebook (AP style) Publication Manual of … [Read more...] about When to Use the Percent Sign in a Sentence (The Ultimate Guide)

How to Capitalize Hyphenated Words in Titles and Headings

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Most titles and headings are formatted with headline-style capitalization, which means that the first and last words and all the main words in between are capitalized (as demonstrated in the title of this blog post). But how should you capitalize hyphenated words in titles and headings using headline-style capitalization? The general guideline is to capitalize all the main … [Read more...] about How to Capitalize Hyphenated Words in Titles and Headings

How to Write the Names of Ships and Boats

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Ships and boats hold a special place in the human experience. Our ancestors marked this importance by giving thoughtful names to their watercraft just as we do today.1 In fact, we even have guidelines for how to write the names of ships and boats to set them apart from less adventurous modes of travel, like minivans. We’ll begin by looking at the guidelines for writing ship … [Read more...] about How to Write the Names of Ships and Boats

Three Tips for Starting a Sentence with a Number

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The writing world is riddled with “rules” based on misunderstood guidelines. One such rule is that we should never start a sentence with a number. While this blanket ban is understandable—depending on the content, starting a sentence with a number can be confusing or disruptive for readers—doing so is generally grammatically acceptable if you follow the three guidelines … [Read more...] about Three Tips for Starting a Sentence with a Number

How to Write Vertical Lists (Ordered and Unordered)

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Recently, we looked at how to write run-in lists, which are lists that appear inside sentences. In this tutorial, we’ll explore guidelines for how to write vertical lists. Vertical lists are set apart from the surrounding text and are usually prefaced with bullets or sequential numbers or letters. Vertical lists can be ordered or unordered and can be introduced by complete … [Read more...] about How to Write Vertical Lists (Ordered and Unordered)

How to Write Run-In Lists

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Run-in lists are incorporated into sentences, as opposed to vertical lists that stand apart from the surrounding sentences. Let’s look at four ways to write run-in lists: (1) with commas, (2) with semicolons, (3) with parenthetical letters, and (4) with parenthetical numbers. How to Write Run-In Lists with Commas Commas can separate simple run-in list items.1 Three famous … [Read more...] about How to Write Run-In Lists

When to Use Italics or Quotation Marks with Foreign Words

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The following guidelines explain when to use italics or quotation marks with foreign words to set them apart from the surrounding English text. These guidelines are for general words in business documents, nonfiction, journalism, and academic writing but aren’t for proper nouns, such as people’s names or place names, which typically don’t require special formatting. But … [Read more...] about When to Use Italics or Quotation Marks with Foreign Words

How to Write Large Numbers

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According to the Astrophysical Journal, our universe is home to 200 trillion galaxies—that’s ten times more than the 200 billion galaxies previously believed to be in existence.1 I can’t envision 200 billion galaxies, let alone 200 trillion. However, I can envision writing large numbers according to the recommendations provided by our primary style guides. So, whether you’re … [Read more...] about How to Write Large Numbers

Direct Quotations and Paraphrasing Explained

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You can use direct quotations or paraphrasing to include someone else’s writing or speech in your own writing. Direct quotations can be formatted as run-in or block quotations. Today’s post explains direct quotations and paraphrasing in more detail…and you can quote me on that! Direct Quotations Direct quotations present the original writer’s or speaker’s words verbatim. … [Read more...] about Direct Quotations and Paraphrasing Explained

How to Write Decades as Words and Numerals

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Like the majority of Generation Xers, I was born in the decade of disco, leisure suits, and questionable mustaches. Does that mean I was born in the 1970s, the ’70s, or the seventies? Today’s post answers that question by analyzing how to write decades as complete numerals and words as well as abbreviated numerals. Should We Write Decades as Numerals or Words? As a general … [Read more...] about How to Write Decades as Words and Numerals

Is It E-Mail or Email? Seven Technology Spelling Questions Answered

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Today’s post answers seven technology-related spelling questions: 1. Is it e-mail or email? 2. Is Internet capitalized? 3. Is it Web site, web site, or website? 4. Is it Web page, web page, or webpage? 5. Is Web capitalized when abbreviating the World Wide Web? 6. Is it tweet or Tweet? 7. Is it e-book or ebook? We’ll find the answers by examining four popular style … [Read more...] about Is It E-Mail or Email? Seven Technology Spelling Questions Answered

Ten Helpful Writing Websites and Blogs

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I previously published a post called "Five Helpful Writing and Editing Websites and Blogs." A five-item list is a measly attempt for such a large topic, so today’s post expands that original list to ten writing websites and blogs. These resources cover a wide variety of subjects, so I’m confident that you’ll find something here that you can apply to your business or nonfiction … [Read more...] about Ten Helpful Writing Websites and Blogs

How to Use Ellipses, Part 4: Ellipses in Brackets

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Today’s post shares guidelines for putting ellipsis points in brackets when they are added to quotations that already include ellipses for dialogue disruptions or text omissions. Bracketed ellipses are a rare occurrence; so, review the other four parts of this series if you need broader information about ellipses: How to Use Ellipses, Part 1: Ellipses within and between Quoted … [Read more...] about How to Use Ellipses, Part 4: Ellipses in Brackets

How to Use Ellipses, Part 3: Ellipses at the Beginning and End of Quoted Sentences

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The ellipsis point series just keeps rollin' along! Today’s post demonstrates how to use ellipses at the beginning and end of quoted sentences. Don't miss the rest of the series: How to Use Ellipses, Part 1: Ellipses within and between Quoted Sentences How to Use Ellipses, Part 2: Ellipses between Quoted Paragraphs How to Use Ellipses, Part 4: Ellipses in Brackets How to … [Read more...] about How to Use Ellipses, Part 3: Ellipses at the Beginning and End of Quoted Sentences

How to Use Ellipses, Part 2: Ellipses between Quoted Paragraphs

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Today’s post explains how to use ellipses between quoted paragraphs. “How to Use Ellipses, Part 1” reviews the purpose of ellipsis points and demonstrated how to use them within and between quoted sentences.  Part 3 covers ellipses at the beginning and at the end of a quoted sentence. Part 4 outlines ellipsis usage in brackets. And, Part 5 closes the series by discussing … [Read more...] about How to Use Ellipses, Part 2: Ellipses between Quoted Paragraphs

How to Use Ellipses, Part 1: Ellipses within and between Quoted Sentences

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Ellipses, which are also called ellipsis points and ellipsis dots, represent omissions in quotations and interruptions in dialogue. That seems simple enough, doesn’t it? But, that’s where the simplicity ends because several of our primary style guides disagree on how ellipses should be formatted. Let’s unravel these conflicting recommendations point by point. Today’s post … [Read more...] about How to Use Ellipses, Part 1: Ellipses within and between Quoted Sentences

Are Contractions Okay in Business Writing?

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Contractions are unavoidable. They appear in everything from songs and articles to product packaging. (Even the tiger on my box of breakfast flakes is telling me that “They’re great!”) But are contractions okay in business writing? Maybe. Maybe not. That’s frustrating, I know! Here are three questions to ponder as you decide if you should use contractions in your own … [Read more...] about Are Contractions Okay in Business Writing?

What Is a Style Guide?

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Those of us in the writing world talk a lot (and I do mean A LOT) about style guides. But, what is a style guide? What is its purpose? And what is an in-house style guide? Let's answer those questions. What Is a Style Guide? Writing style guides (also called style manuals) are books that recommend specific ways to present written elements such as citations, numbers and … [Read more...] about What Is a Style Guide?

Block Quotations, Part 2: How to Format Block Quotations

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My last post, “Block Quotations, Part 1: How to Introduce Block Quotations,” discussed the purpose of block quotations, how long they should be, and how to introduce them in your content. Today’s follow-up explains how to format block quotations by answering the following questions: How much should block quotations be indented? How do you write quotations within block … [Read more...] about Block Quotations, Part 2: How to Format Block Quotations

Block Quotations, Part 1: How to Introduce Block Quotations

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Block quotations, also called block quotes, are long quotations that are indented from the surrounding text. In the first part of this three-part series, I’ll explain how to introduce block quotations in your content. But first, let's take a look at the purpose of block quotations and how long they should be. The Purpose of Block Quotations Although block quotations were … [Read more...] about Block Quotations, Part 1: How to Introduce Block Quotations

Should You Capitalize the First Word of a Sentence after a Colon?

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My previous post, “How to Use Colons,” explains that colons can introduce lists and quotations, conclude salutations, and link titles with subtitles. Colons can also connect tightly coupled sentences, such as those with a cause-and-effect or problem–solution relationship. Today’s post tackles the question of whether you should capitalize the first word of a sentence after a … [Read more...] about Should You Capitalize the First Word of a Sentence after a Colon?

How to Abbreviate United States

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The individual cities, counties, and states within the United States have established borders. We also have firm definitions of our geographic regions, such as the Midwest and the Northeast. Unfortunately, we don't have such fixed boundaries for how to abbreviate United States. In fact, the sheer number of conflicting guidelines can make you feel like you've driven right off … [Read more...] about How to Abbreviate United States

Alternative Style Guides

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In the world of nonfiction writing, there are four primary style guides that explain everything from proper abbreviation usage to number formatting. However, we're not limited to those guides; in fact, there are many alternative style guides that may meet your needs as standalone resources or as complements to your chosen primary guide. Primary Style Guides First, let’s look … [Read more...] about Alternative Style Guides

How to Use Colons

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Regular visitors to my blog may have noticed that I love colons, semicolons, and dashes. I sneak them in wherever and whenever possible. And no, I'm not ready to attend Punctuators Anonymous meetings. Instead, I am going to celebrate my adoration with a brief how-to series. We'll kick things off with an explanation of how to use colons in six ways: (1) introduce run-in lists, … [Read more...] about How to Use Colons