By default, Track Changes in Microsoft Word inherit preset styles from the body content. However, you can change these styles to make your edits more noticeable or easier to read. For example, you can change the font and font size of comments in Word, as shown in this tutorial. This tutorial can also be used to change other styles in Word comments such as color, spacing, and … [Read more...] about How to Change the Font and Font Size of Comments in Word
Track Changes
How to Search Within Comments in Microsoft Word
In my last software tutorial, we viewed comments from specific reviewers in Microsoft Word. Today, we’ll look at how to quickly search within comments in Microsoft Word without having to search the whole document. For added efficiency, this tutorial includes an option to search all comments or limit the search to comments from specific reviewers. (See step 3 below.) We’ll … [Read more...] about How to Search Within Comments in Microsoft Word
How to View Specific Reviewers’ Comments and Edits in Microsoft Word
Long documents can have hundreds or even thousands of markups, which can make finding individual feedback quite time-consuming. Today’s tutorial shows how to quickly view specific reviewers’ comments and edits in Microsoft Word. First, we’ll use Tracking tools to view comments and edits from specific reviewers. Then, we’ll use the Navigation pane to view comments (but not … [Read more...] about How to View Specific Reviewers’ Comments and Edits in Microsoft Word
How to Restrict Editing in Microsoft Word (Tutorial)
Microsoft Word lets us block all comments and Track Changes by saving files as Read Only. However, have you ever wanted to block just some comments or Track Changes instead of all of them? Today’s tutorial explains how to restrict editing in Microsoft Word. Specifically, we will (1) limit edits to comments only, (2) prevent users from making untracked changes, (3) allow users … [Read more...] about How to Restrict Editing in Microsoft Word (Tutorial)
How to Copy and Paste Microsoft Word Comments into a New Word File (Tutorial)
Have you ever wanted to copy and paste Microsoft Word comments into a new Word file in order to review them separately from the original document? Word doesn’t have an official method for copying and pasting comments; however, today’s tutorial shows the “work-around” method I use to accomplish that task---without having to copy and paste each comment individually. Please … [Read more...] about How to Copy and Paste Microsoft Word Comments into a New Word File (Tutorial)
How to Remove User Names from Existing Track Changes in Microsoft Word (Tutorial)
My previous tutorial “How to Change Your User Name for Track Changes in Microsoft Word 2016 and Word 2013” shows how to change user names for comments and edits created with Track Changes. However, Word doesn’t have a straightforward way to change user names connected to existing comments and edits, so that tutorial only works for new comments and edits. As an alternative, … [Read more...] about How to Remove User Names from Existing Track Changes in Microsoft Word (Tutorial)
How to Use Track Changes in Microsoft Word (Tutorial)
This tutorial is a basic overview of how to use Track Changes in Microsoft Word. Word’s Track Changes tool helps us edit documents by tracking insertions, deletions, and format changes. The term track changes is commonly used for both editing and commenting, so this tutorial also includes Word’s comment tool. Please note that the images in this tutorial are from Microsoft … [Read more...] about How to Use Track Changes in Microsoft Word (Tutorial)
How to Change Your User Name for Track Changes in Microsoft Word (Tutorial)
Have you ever wanted (or needed) to be an incognito editor, a covert reviewer, or a clandestine collaborator? If so, this post is for you—or for your secret identity—because it demonstrates how to change your user name for Track Changes in Microsoft Word. The images below are from Word 2016. However, the steps are the same in Word 2019, Word 2013, and Word 2010. This … [Read more...] about How to Change Your User Name for Track Changes in Microsoft Word (Tutorial)
How to Change the Proofing Language for Microsoft Word Comments (Tutorial)
When you use Microsoft Word’s Track Changes tools to edit someone else’s document, the comment tool automatically inherits the original author’s proofing language along with spelling and grammar check settings. Normally this inheritance isn’t a problem. However, if the author wrote the text in another language and then translated it to English without updating the proofing … [Read more...] about How to Change the Proofing Language for Microsoft Word Comments (Tutorial)
How Many Rounds of Editing Are Enough?
Editing is a technical process, but it is also an art form (to some of us, at least!) And like most creative endeavors, there is no official rule for how many rounds of editing are enough. This freedom leaves many people wondering when they should put down the red pen or back away from Microsoft Word’s Track Changes. Personally, I edit long documents differently than I do … [Read more...] about How Many Rounds of Editing Are Enough?
