Do you prefer editing with a specific color? If so, you can change the color of Track Changes markup in Microsoft Word. Specifically, you can choose from eighteen different colors for insertions, deletions, text movements, and comment balloon borders, as shown in this tutorial. Before starting the tutorial, please review these important notes: Track Changes colors apply … [Read more...] about How to Change the Color of Track Changes in Microsoft Word
Track Changes
How to Stop Microsoft Word from Calling You “Author” in Track Changes
Does Track Changes identify you as “Author” instead of your user name when you are making edits or writing comments? If so, someone has used the Document Inspector to remove hidden properties and user information from your file. This tutorial shows the basic method to stop Microsoft Word from calling you “Author” in Track Changes and comments and start using your user name, … [Read more...] about How to Stop Microsoft Word from Calling You “Author” in Track Changes
How to Copy and Paste Text with Comments and Track Changes in Microsoft Word
This tutorial shows how to copy and paste text with comments and Track Changes in Word from one file to another. If you want to copy comments separately from the text or other Track Changes, visit “How to Copy and Paste Comments into a New File in Microsoft Word.” The images below are from Word for Microsoft 365. The steps are the same for Word 2019 and Word 2016 and … [Read more...] about How to Copy and Paste Text with Comments and Track Changes in Microsoft Word
How to Change the Font and Font Size of Comments in Microsoft Word
By default, Track Changes inherit preset styles from the body content. However, you can change these styles to make your edits more noticeable or easier to read. For example, you can change the font and font size of comments in Microsoft Word, as shown in this tutorial. This tutorial can also be used to change other styles in Word comments such as color, spacing, and … [Read more...] about How to Change the Font and Font Size of Comments in Microsoft Word
How to Search within Comments in Microsoft Word
In my last software tutorial, we viewed comments from specific reviewers in Microsoft Word. Today, we’ll look at how to quickly search within comments in Microsoft Word without having to search the whole document. For added efficiency, this tutorial includes an option to search all comments or limit the search to comments from specific reviewers. (See step 3 below.) We’ll … [Read more...] about How to Search within Comments in Microsoft Word
How to View Specific Reviewers’ Comments and Edits in Microsoft Word
Long documents can have hundreds or even thousands of markups, which can make finding individual feedback quite time-consuming. Today’s tutorial shows how to quickly view specific reviewers’ comments and edits in Microsoft Word. First, we’ll use Track Changes to view comments and edits from specific reviewers. Then, we’ll use the Navigation pane to view comments (but not … [Read more...] about How to View Specific Reviewers’ Comments and Edits in Microsoft Word
How to Restrict Editing in Microsoft Word
Microsoft Word lets us block all comments and Track Changes by saving files as Read Only. However, have you ever wanted to block just some comments or Track Changes instead of all of them? Today’s tutorial explains how to restrict editing in Microsoft Word. Specifically, we will turn on editing restrictions and then (1) limit edits to comments only, (2) prevent users from … [Read more...] about How to Restrict Editing in Microsoft Word
How to Copy and Paste Comments into a New File in Microsoft Word
Have you ever wanted to copy and paste Microsoft Word comments into a new Word file in order to review them separately from the original document? Word doesn’t have an official method for copying and pasting comments. However, today’s tutorial shows the work-around I use to accomplish that task---without having to copy and paste each comment individually. Important note: … [Read more...] about How to Copy and Paste Comments into a New File in Microsoft Word
How to Remove User Names from Existing Track Changes in Microsoft Word
My previous tutorial “How to Change Your User Name for Track Changes in Microsoft Word” shows how to change user names for comments and edits created with Track Changes. However, Word doesn’t have a straightforward way to change user names connected to existing comments and edits, so that tutorial only works for new comments and edits. As an alternative, today’s tutorial … [Read more...] about How to Remove User Names from Existing Track Changes in Microsoft Word
How to Use Track Changes in Microsoft Word
This tutorial shows how to use Track Changes in Microsoft Word. Track Changes helps us edit documents by tracking insertions, deletions, replacements, and format changes. Word calls these edits markups. The term Track Changes is commonly used for both edits and comments, so this tutorial also includes Word’s comment tool. We will cover eleven topics: How to Turn … [Read more...] about How to Use Track Changes in Microsoft Word
How to Change Your User Name for Track Changes in Microsoft Word
Have you ever wanted (or needed) to be an incognito editor, a covert reviewer, or a clandestine collaborator? If so, this post is for you—or for your secret identity—because it demonstrates how to change your user name for Track Changes in Microsoft Word. This tutorial is also available as a YouTube video showing all the steps in real … [Read more...] about How to Change Your User Name for Track Changes in Microsoft Word
How to Change the Proofing Language for Comments in Microsoft Word
This tutorial shows how to change the proofing language for comments in Microsoft Word. But first, why would you want to change the proofing language for comments? Because ... Comments in Word Inherit Proofing Languages When you use Word’s Track Changes to edit someone else’s document, the comment tool automatically inherits the original author’s proofing language along … [Read more...] about How to Change the Proofing Language for Comments in Microsoft Word
How Many Rounds of Editing Are Enough?
Editing is a technical process, but it is also an art form (to some of us, at least!) And like most creative endeavors, there is no official rule for how many rounds of editing are enough. This freedom leaves many people wondering when they should put down the red pen or back away from Microsoft Word’s Track Changes. Personally, I edit long documents differently than I do … [Read more...] about How Many Rounds of Editing Are Enough?